District Heating Battery - Kokkola

Lyhyt kuvaus

Kokkolan Energia Oy ("The Contracting Entity") is implementing an electric boiler and district heating accumulator project ("Project"). The Project includes, according to the Contracting Entity's preliminary estimate:

- procurement of two electrode steam boilers,
- district heating battery (accumulator),
- electrical connections,
- main transformers,
- boiler building, and
- infrastructure which is necessary for the overall implementation of the Project (e.g. pipelines and heat exchangers).

Each procurement is procured separately within the delivery limits, delivery scope, and time schedule determined by the Contracting Entity.

The scope of this procurement is district heating battery (accumulator) construction/installation. The scope of the contract is described in the appendices of the Call for Tenders.

District heating battery will be constructed/installed at the following address: Kokkolan Energia Oy, Voima-power plant, Voimalantie 17, 67900 Kokkola.

Lisätietoja

COMPETITIVE TENDERING:

The Tenderer's total score (price point + quality points) will be added together.

The Contract will be awarded to the Tenderer who has submitted a tender in accordance with the terms and requirements of the Call for Tenders and whose tender is the most economically advantageous. The tender with the best price-quality ratio will be considered as the most economically advantageous tender.

The winner of the competitive tendering is selected by comparing fixed price and tendered delivery time commitment. The maximum points the Tenderer can get from the total comparison is 100 points (price 88 points + delivery time 12 points). The Tenderer who gets the highest total comparison points will be awarded the Contract.

TENDERS CONTAINING PRODUCTS FROM THIRD COUNTRIES:

According to Section 97 of the Act on Procurements and Concession Contracts of Entities Operating in the Water and Energy Supply, Transport and Postal Services Sector (1398/2016) (“Act”), any tender submitted for the award of a supply contract may be rejected where the proportion of the products originating in third countries, as determined in accordance with Regulation (EU) No 952/2013 of the European Parliament and of the Council (Regulation (EU) No 952/2013 of the European Parliament and of the Council of 9 October 2013 laying down the Union Customs Code), exceeds 50 % of the total value of the products constituting the tender.

The above shall not apply to tenders containing products originating in third countries with which the European Union has concluded, whether multilaterally or bilaterally, an agreement ensuring comparable and effective access for Union undertakings to the markets of those third countries.

For this procurement, the Contracting Entity will make use of the possibility of rejecting a tender in accordance with Section 97 of the Act if the tender includes products from the above-mentioned third countries (District Heating Accumulator and related machinery, equipment and other similar products, such as steel plate products) representing more than 50 % of the total value of the products included in the tender.

The Tenderer shall indicate its tender price for all the products described in the Appendix “Unit Price Form” to the Call for Tenders, as well as the country of origin/place of manufacture of these products. The Contracting Entity will evaluate and decide on the proportion of the total value of the tender relating to products originating in third countries and related to the procurement. If necessary, the Contracting Entity may ask the Tenderer to provide additional information if, upon examination of the tenders, it is not possible to determine unambiguously which of the products covered by the contract originate from third countries.

Third countries in this context are those countries outside the European Union (EU) and the European Economic Area (EEA) which are not party to the World Trade Organisation (WTO) Government Procurement Agreement (GPA) and with which the European Union (EU) has not concluded a bilateral agreement to open up public procurement. Examples of such third countries include mainland China and India.

SITE VISITS:

The Contracting Entity reserves all interested Tenderers the opportunity to visit the installation/construction site before submitting a tender. The time of the site visit will be agreed individually with each Tenderer.

The site visits will take place in weeks 25-26 (2025). Each Tenderer will be reserved a two (2) hour slot for the site visit.

In case of overlapping scheduling of the visits, the visits will be reserved in order of preference for the Tenderers, with priority given to the Tenderer who booked earlier.

The Contracting Entity may decide to combine the site visits in such a way that two (2) or more Tenderers interested in the procurement participate in one visit at the same time.

The Tenderer may propose the site visit via email by 25.6.2025 at the latest:

hankinnat@kokkolanenergia.fi

The site visit is not a prerequisite for submitting a tender. However, failure to attend the site visit shall in no way diminish the Tenderer's obligations and liabilities under the procurement procedure or Contract.

Menettelyn tärkeimmät piirteet

The procurement procedure shall be carried out with open procedure in accordance with the Section 36 of the Act on public contracts and concessions of entities operating in the water, energy, transport and postal services sectors (1398/2016, "Procurement Act for Special Sectors"). The Procurement Act for Special Sectors shall be applied to the procurement.

Luettelo ja lyhyt kuvaus valintaperusteista

Technical and professional ability - References: The Tenderer shall meet the requirements set out in the Appendix “References”. The Tenderer must fill in the Appendix “References” and attach it to its tender.

If the tender is submitted as a group, the members of the group may meet the requirements together.

If the Tenderer uses the resources of other units (resource units) to meet the requirements, the Tenderer, together with its resource units, may meet the requirements.

If the Tenderer relies on the resources of the resource unit to fulfil the suitability requirements set out in this section, the resources of the resource unit must be available for providing the works under the Contract.

Luettelo ja lyhyt kuvaus valintaperusteista

Economic and financial standing: The Tenderer's economic standing and financial solvency are sufficiently stable to provide the Contracting Entity with the works and supplies that are the subject matter of the Contract.

The Tenderer's economical standing and financial solvency is primarily evaluated based on European Business credit reports in the service provided by Suomen Asiakastieto Oy, which must indicate a risk rating score of 1 to 3 (Suomen Asiakastieto Oy).

If the Tenderer's information is not stated in the service provided by Suomen Asiakastieto Oy, the economical standing and financial solvency of the Tenderer will be evaluated based on financial statements and/or other similar information (e.g. rating report from Dun & Bradstreet or similar entity) that the Contracting Entity considers to demonstrate an equivalent risk level corresponding to Suomen Asiakastieto Oy's risk rating of 1 to 3 (1: very low risk, 2: low risk, 3: moderate risk).

The Tenderer whose risk rating is 4 or 5, or whose economical standing and financial solvency are evaluated based on financial statements and/or other information to be on a similar basis, will be excluded from the procurement procedure.

Kuvaus poissulkemisperusteista

The tenderer has breached the following obligations defined in the Finnish criminal code: violation of the right to organise, work hour offence, extortionate work discrimination, work discrimination, work safety offence or the use of unauthorised foreign labour.

Tarkat tiedot uudelleentarkastelumenettelyjen määräajasta (määräajoista)

The appeal must be made in writing within 14 days after the tenderer has received notification about the decision regarding the procurement with the appeal instructions. The appeal period begins on the day following the date of notification. The date of service is therefore not included in the appeal period. An appeal to the Finnish market court must be filed no later than six (6) months after the procurement decision was made in the event that the tenderer has received information about the procurement decision with the notice of appeal and the procurement decision or notice of appeal has been substantially incomplete.