Technical consulting related to fleet procurement by Turun Raitiotie Oy

Lyhyt kuvaus

Turun Raitiotie Oy (Turku Tramway Ltd.) is procuring consulting services related to the procurement of tramway rolling stock. The service procurement is a framework agreement that enables Turun Raitiotie Oy to implement tasks related to the procurement of a tramcar fleet.

Turun Raitiotie Oy is launching a tramcar fleet procurement process for starting traffic on the first phase of the Turku tramway between the Harbour and Varissuo. Commercial passenger service is estimated to begin in the early 2030s. The tramway project comprises a 12-kilometre tramline, a tram depot and track connection to the depot, and power supply stations. The project is currently in the final design stage before construction, during which the implementation plan for the tramway project will be drawn up. Implementation planning is based on the general plan for the tramway, which is available at https://www.turku.fi/en/tramway

The aim of fleet procurement is to identify the most economically advantageous fleet solution for the Turku tramway. The price and quality coefficients and quality criteria will be specified during the procurement process. Special emphasis is placed on economical life cycle costs, track record in passenger transport, alignment with the City of Turku's goals, maintainability and high availability. Due to the small scale of the Turku tramway, the management of fleet availability risks over the entire planned lifespan of the tramcars is essential. Due to the small scale of the procurement, it must also be ensured that the requirements and technical specifications of the procurement are not too restrictive on rolling stock suppliers’ willingness to participate in the procurement.

The consulting services will be procured in three parts:
1. Fleet Technical Consulting
2. Fleet Lifecycle Management Consulting
3. Fleet Production Consulting

The Service Provider works in close cooperation with specialists of Turun Raitiotie Oy and partners of framework agreements in other areas. The Rolling Stock Specialist of Turun Raitiotie Oy is responsible for directing the Service Provider’s work. The Rolling Stock Specialist is responsible for implementing and directing the procurement project. The Service Providers support Turun Raitiotie Oy in tasks related to the procurement as described in the call for tenders and assist in achieving the objectives of the fleet procurement project. The goal is for the Service Providers to also assist in the development of Turun Raitiotie Oy’s own competence. During the Assignment, the role of the Service Provider may develop towards that of a quality assurance expert or special adviser.

The design and construction of the Turku tramway project are carried out using a collaborative alliance contracting model. The selected consultants will cooperate with the parties of the alliance project if necessary. The parties to the alliance project are:
• Turun Raitiotie Oy and the City of Turku as the clients
• Sweco Finland Ltd and Ramboll Finland Ltd as designer partners
• NRC Group Finland Oy and GRK Suomi Ltd as constructor partners

Tenders may be submitted for all three (3) parts or for only one (1) or two (2) parts. The same Service Provider’s tender may be selected for more than one part.

No more than three (3) Service Providers will be selected for each part. The Client reserves the right not to select a Service Provider if only one (1) tender is received for a part.

The agreement term is valid until 28 February 2026. The service to be procured may be extended as an option in four (4) separate 12-month periods, on condition that the Turku City Council makes an investment decision on the tramway project and the Client decides to continue the assignment.

The procurement agreement complies with the terms of this call for tenders and the General conditions for consulting KSE 2013. Experts who participate in the assignment may not be in a commercial contractual relationship with fleet suppliers during the procurement process.

The assignments are carried out at the premises of Turun Raitiotie Oy, address Lemminkäisenkatu 14-18 B, 3rd floor, 20520 TURKU, FINLAND, or via remote connection. The method of carrying out assignments shall be agreed separately by the Client and the Service Provider.

The total estimated value of all parts is approximately EUR 2 million. Maximum value is 2 000 000 €.

Hankinnan kuvaus

Part 1 of the procurement covering Technical Consulting includes, but is not limited to the following tasks:
• Designing and implementing the technical content of Market Dialogue (RFI) related to the fleet procurement and compiling conclusions from market dialogue.
• Preparation of technical procurement materials for the tramcar fleet
• Cost analysis of the fleet procurement
• Preparing the call for tenders, including definitions of technical quality criteria
• Responding to enquiries concerning the procurement process and call for tenders
• Evaluating tenders
• Preparing technical annexes to the procurement decision and agreement
• Preparing the launch of the tramcar fleet project
• Providing other assistance to the Client related to the implementation of the fleet procurement.

Hankinnan kuvaus

Part 2 of the procurement covering. Lifecycle Management Consulting includes, but is not limited to the following tasks:
• Defining the methodology for the lifecycle modelling and assessment of the tramcar fleet
• Defining the methodology for the environmental impact modelling and assessment of the tramcar fleet
• Defining the methodology for modelling the reliability, availability, maintainability and safety (RAMS) of the tramcar fleet
• Preparing the call for tenders, including defining the minimum requirements and evaluation criteria for lifecycle costs, environmental impacts and the RAMS process
• Tasks related to the planning of fleet lifecycle management
• Responding to enquiries concerning the procurement process and call for tenders
• Evaluating tenders
• Preparing technical annexes to the procurement decision and agreement
• Preparing the launch of the fleet project, including validation of lifecycle costs and RAMS analyses
• Providing other assistance to the Client related to the implementation of the fleet procurement.

Hankinnan kuvaus

Part 3 of the procurement covering Production Consulting includes, but is not limited to the following tasks:
• Reviewing production and installation drawings
• Specifying the requirements for component and system solutions
• Comparing component and system suppliers
• Specifying the requirements for carbody structure and production solutions
• Quality control of the carbody structure and production
• Planning the monitoring of the production of rolling stock
• Monitoring the production of rolling stock
• Monitoring, evaluation and approval of standard and routine tests

Menettelyn tärkeimmät piirteet

During the term of the framework arrangement, orders are divided between service providers in such a way that the Client may assign the order to the contracted service provider it deems most appropriate if the projected value of the procurement is below EUR 60,000.00 (VAT 0%). In other assignments, the Client submits project-specific orders to the contracted service providers based on their ranking in the framework arrangement tender process, however in such a way that the service provider’s known available capacity in relation to the schedule and scope of the project is taken into consideration. The Client also has the right to arrange so-called mini-tendering among the service providers selected for the area.

The ordered service is provided according to a separately agreed schedule. The Parties shall agree on the content, schedule, estimated work performances and location of the work separately in writing (such as by email).

Luettelo ja lyhyt kuvaus olosuhteista

Enrolment in a trade register: It is enrolled in the relevant trade registers kept in the Member State of its establishment:
It is enrolled in relevant professional registers kept in the Member State of its establishment as described in Annex XI of Directive 2014/24/EU; economic operators from certain Member States may have to comply with other requirements set out in that Annex.