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The object of the tender process is to buy packed food rations for military use.
Leijona Catering Oy (“Leijona”) is looking for Framework Agreement suppliers to deliver packaged food items for military and other similar training use.
Leijona is purchasing ready-made special purpose individual operational ration (also called cold climate or special purpose arctic ration) packs under this Framework Agreement, to enhance its own product portfolio.
Individual operational rations are self-contained rations providing adequate food for 24 hours for one person to maintain health, physical performance, and cognitive function under routine training or operational conditions.
Specific term used for 24-hour food supply is Days of Supply (DOS) - A unit of measure derived by total inventory/ daily consumption. The required DOS can be generally filled by two ways 1 DOS = 1 ration pack per Soldier per 24 hours or 1 DOS = 3 meal bags (which equals 1 ration) per Soldier per 24 hours.
Operational rations are ambient long shelf-life products that need to have multiple taste variants, adequate calorie content & proven quality (as specified separately).
Transactions are done with direct buys to suppliers having a valid Framework Agreement. In addition, Leijona may open public tenders to market for additional purchases and invite suppliers outside of Framework Agreement suppliers if specific case has; i) unique technical requirements what selected suppliers are not able to meet, ii) needed quantity is exceptional high compared to this purchase, or iii) selected suppliers are not capable to deliver requested food menu.
Estimated value of Framework Agreement is 500 000 euros for two years period ( ~25 000 one day rations). Leijona does not warrant any volume to be purchased.
Leijona selects two (2) best offers to be the Main Framework Agreement suppliers, where direct purchases are executed. In addition, Leijona may choose third and fourth best offers as supporting suppliers to be used in specific needs. The top two (2) selected suppliers shall get 80% or above of volume. Leijona may tender volumes among Framework Agreement Suppliers.
Suppliers shall offer a price per individual operational ration. And menu for two weeks meals to comply with specifications.
Supplier minimum requirements:
Participating suppliers need to have experience of supplying NATO-country military organizations with similar food items products.
Existing food safety management system in place, FSSC22000 or BRC or similar. In case food safety management system is not audited, then passed audit is required prior contract signatory.
Capability to deliver goods with maximum 30 days lead time.
Product management system to track product quality and execution plan for product recall procedure.
Existing business volume minimum 500 000 eur annual revenue.
Security management system in place, physical protection and access control system in place.