Trade Center Management Administration Services and Platform

Business Finland Oy

Business Finland organization is formed by state owned company Business Finland Oy and Business Finland Innovation Funding Agency. Business Finland employs 760 specialists at 37 foreign locations and 16 offices in Finland. Business Finland is a public-sector operator and part of the Team Finland network.
This procurement is conducted for Business Finland Oy (hereinafter 'Business Finland'). With this tendering process Business Finland is looking for a service provider who is able to arrange, help and advice in the administration throughout the entire employee lifecycle. Besides of HR matters such as contracts, compensation and benefit matters, local market practices etc., Business Finland also needs guidance from time to time in legal matters which relate to employment (especially labor law and tax related advice), financial reporting and payroll services.
The scope of the procurement includes approximately 180 employees in 31 countries, namely: Australia, Austria, Brazil, Canada, Chile, China, Denmark, France, Germany, India, Indonesia, Japan, Kenya, Korea, Malaysia, Mexico, Morocco, Nigeria, Norway, Peru, Poland, Saudi Arabia, South Africa, Spain, Sweden, Taiwan, Turkey, United Arab Emirates, United Kingdom, USA and Vietnam. The scope of services needed depends on the way in which Business Finland is organized in the country in question.
Business Finland's aim is to start the service gradually with the chosen service provider through implementation and pilot project. The purpose is to gradually introduce new countries to the scope of the service. Business Finland has also a right, at its discretion, to exclude some of its operating countries from the service provision (for example based on the success and results of the pilot project).
Additionally, the service provided must include a software solution (SaaS Platform) that will be used for administration of all labor, legal and finance related matters as described in the Annex 1 Procurement Description.
The scope of the procurement is described in more detail in the Annex 1 Procurement Description.

Määräaika

Tarjousten vastaanottamisen määräaika oli 2023-10-16. Hankinta julkaistiin 2023-09-15.

Toimittajat

Seuraavat toimittajat mainitaan hankintapäätöksissä tai muissa hankinta-asiakirjoissa:

• Deel Inc.

Kuka?

• Business Finland Oy

Mitä?

Missä?

• Danmark
• Deutschland
• España
• France
• Manner-Suomi › Helsinki-Uusimaa
• Norge
• Polska
• Sverige
• Türkiye
• United Kingdom
• Österreich

Hankintojen historia

Päivämäärä	Asiakirja
2023-09-15	hankintailmoitus
2024-06-25	Ilmoitus tehdystä sopimuksesta

hankintailmoitus (2023-09-15)
Kohde
Hankinnan laajuus
Otsikko: Liike-elämän palvelut: laki, markkinointi, neuvonta, työhönotto, painatus ja turvallisuus
Viitenumero: 237/27/2023
Lyhyt kuvaus:

Business Finland organization is formed by state owned company Business Finland Oy and Business Finland Innovation Funding Agency. Business Finland employs 760 specialists at 37 foreign locations and 16 offices in Finland. Business Finland is a public-sector operator and part of the Team Finland network. This procurement is conducted for Business Finland Oy (hereinafter 'Business Finland'). With this tendering process Business Finland is looking for a service provider who is able to arrange, help and advice in the administration throughout the entire employee lifecycle. Besides of HR matters such as contracts, compensation and benefit matters, local market practices etc., Business Finland also needs guidance from time to time in legal matters which relate to employment (especially labor law and tax related advice), financial reporting and payroll services. The scope of the procurement includes approximately 180 employees in 31 countries, namely: Australia, Austria, Brazil, Canada, Chile, China, Denmark, France, Germany, India, Indonesia, Japan, Kenya, Korea, Malaysia, Mexico, Morocco, Nigeria, Norway, Peru, Poland, Saudi Arabia, South Africa, Spain, Sweden, Taiwan, Turkey, United Arab Emirates, United Kingdom, USA and Vietnam. The scope of services needed depends on the way in which Business Finland is organized in the country in question. Business Finland's aim is to start the service gradually with the chosen service provider through implementation and pilot project. The purpose is to gradually introduce new countries to the scope of the service. Business Finland has also a right, at its discretion, to exclude some of its operating countries from the service provision (for example based on the success and results of the pilot project). Additionally, the service provided must include a software solution (SaaS Platform) that will be used for administration of all labor, legal and finance related matters as described in the Annex 1 Procurement Description. The scope of the procurement is described in more detail in the Annex 1 Procurement Description.

Lyhyt kuvaus

Business Finland organization is formed by state owned company Business Finland Oy and Business Finland Innovation Funding Agency. Business Finland employs 760 specialists at 37 foreign locations and 16 offices in Finland. Business Finland is a public-sector operator and part of the Team Finland network.

This procurement is conducted for Business Finland Oy (hereinafter 'Business Finland'). With this tendering process Business Finland is looking for a service provider who is able to arrange, help and advice in the administration throughout the entire employee lifecycle. Besides of HR matters such as contracts, compensation and benefit matters, local market practices etc., Business Finland also needs guidance from time to time in legal matters which relate to employment (especially labor law and tax related advice), financial reporting and payroll services.

The scope of the procurement includes approximately 180 employees in 31 countries, namely: Australia, Austria, Brazil, Canada, Chile, China, Denmark, France, Germany, India, Indonesia, Japan, Kenya, Korea, Malaysia, Mexico, Morocco, Nigeria, Norway, Peru, Poland, Saudi Arabia, South Africa, Spain, Sweden, Taiwan, Turkey, United Arab Emirates, United Kingdom, USA and Vietnam. The scope of services needed depends on the way in which Business Finland is organized in the country in question.

Business Finland's aim is to start the service gradually with the chosen service provider through implementation and pilot project. The purpose is to gradually introduce new countries to the scope of the service. Business Finland has also a right, at its discretion, to exclude some of its operating countries from the service provision (for example based on the success and results of the pilot project).

Additionally, the service provided must include a software solution (SaaS Platform) that will be used for administration of all labor, legal and finance related matters as described in the Annex 1 Procurement Description.

The scope of the procurement is described in more detail in the Annex 1 Procurement Description.

Ilmoituksen metatiedot
Alkukieli: englanti 🗣️
Asiakirjatyyppi: hankintailmoitus
Sopimuksen luonne: Palvelut
Asetus: Euroopan unioni ja WTO-maat
Yhteinen hankintanimikkeistö (CPV)
Koodi: Liike-elämän palvelut: laki, markkinointi, neuvonta, työhönotto, painatus ja turvallisuus 📦
Lisä-CPV-koodi: Oikeudelliset palvelut 📦
Suorituspaikka
NUTS-alue: Manner-Suomi 🏙️

Menettely
Menettelyn tyyppi: Avoin menettely
Tarjouksen tyyppi: Tarjous koskee kaikkia eriä
Myöntämisperusteet
Kokonaistaloudellisesti edullisin tarjous

Hankintaviranomainen
Tunnistetiedot
Maa: Suomi 🇫🇮
Hankintaviranomaisen tyyppi: Muu
Hankintaviranomaisen nimi: Business Finland Oy
Postiosoite: PB 358
Postinumero: 00181
Postitoimipaikka: Helsinki
Yhteystiedot
Internetosoite: https://www.businessfinland.fi/ 🌏
Sähköposti: kilpailutus@businessfinland.fi 📧
Asiakirjojen URL-osoite: https://tarjouspalvelu.fi/businessfinland?id=467302&tpk=993da69b-29fe-496b-94dc-d004dd0089b2 🌏
Osallistumisen URL-osoite: https://tarjouspalvelu.fi/businessfinland?id=467302&tpk=993da69b-29fe-496b-94dc-d004dd0089b2 🌏

Viite
Päivämäärät
Lähetyspäivä: 2023-09-15 📅
Tarjousten jättämisen määräaika: 2023-10-16 📅
Julkaisupäivä: 2023-09-20 📅
Tunnisteet
Ilmoituksen numero: 2023/S 181-566213
EUVL-S-numero: 181
Lisätietoja

Estimated total amount (VAT 0 %) for the procurement for a period of 2023 - 2027 is approximately 1.7 - 1.9 Million Euros. The figure is a non-binding estimate. The final realised value of the procurement depends mainly on how many countries the service will be implemented based on the results of the implementation and pilot project. The figure includes the estimated costs of service implementation, platform fee, EOR management fees as well as payroll services. Additionally, the estimated total amount includes consultancy services, technical alterations and integrations of the platform and the possibility of expanding the service to new Business Finland offices.

Kohde
Hankinnan laajuus
Lyhyt kuvaus:

This procurement is conducted for Business Finland Oy (hereinafter 'Business Finland'). With this tendering process Business Finland is looking for a service provider who is able to arrange, help and advice in the administration throughout the entire employee lifecycle. Besides of HR matters such as contracts, compensation and benefit matters, local market practices etc., Business Finland also needs guidance from time to time in legal matters which relate to employment (especially labor law and tax related advice), financial reporting and payroll services.

The scope of the procurement includes approximately 180 employees in 31 countries, namely: Australia, Austria, Brazil, Canada, Chile, China, Denmark, France, Germany, India, Indonesia, Japan, Kenya, Korea, Malaysia, Mexico, Morocco, Nigeria, Norway, Peru, Poland, Saudi Arabia, South Africa, Spain, Sweden, Taiwan, Turkey, United Arab Emirates, United Kingdom, USA and Vietnam. The scope of services needed depends on the way in which Business Finland is organized in the country in question.

Business Finland's aim is to start the service gradually with the chosen service provider through implementation and pilot project. The purpose is to gradually introduce new countries to the scope of the service. Business Finland has also a right, at its discretion, to exclude some of its operating countries from the service provision (for example based on the success and results of the pilot project).

Additionally, the service provided must include a software solution (SaaS Platform) that will be used for administration of all labor, legal and finance related matters as described in the Annex 1 Procurement Description.

The scope of the procurement is described in more detail in the Annex 1 Procurement Description.

Described in II.1.4) of this Invitation to Tender and Annex 1 Procurement Description.

Kesto: 48 kuukautta
Uudistusten kuvaus:

The Contract commences upon the signing and stays in force until further notice.The Contract is planned to enter into force on Q4/2023 (estimated target).

Vaihtoehtojen kuvaus:

The service can be extended to Business Finland's new operating countries/offices.

The service can be adjusted during the contract term to correspond Business Finland's actual global employee count. Therefore, the service can be extended to more than the estimated 180 employees if this is required by Business Finland.

Suorituspaikka
Pääkohde tai suorituspaikka: Main site of performance is described in Annex 1 Procurement Description.

Oikeudelliset, taloudelliset, rahoitukselliset ja tekniset tiedot
Osallistumisehdot
Kelpoisuus harjoittaa ammattitoimintaa:

Tenderers or candidates must fill the so-called European Single Procurement Document, ESPD.

Sopimuksen toteuttaminen
Sopimuksen täytäntöönpanoehdot: See contract terms.

Menettely
Oikeusperusta: 32014L0024
Tarjousten vastaanottoaika: 12:00
Kielet, joilla tarjoukset tai osallistumishakemukset voidaan jättää: englanti 🗣️
Tarjouksen voimassaoloaika: 6 kuukautta
Tarjousten avauspäivä: 2023-10-16 📅
Tarjousten avausaika: 12:15
Myöntämisperusteet
Laatukriteeri (nimi): Usability of the Service and the Platform/Tool
Laatukriteeri (painotus): 20
Laatukriteeri (nimi): Implementation and EOR Transition Plan
Laatukriteeri (painotus): 10
Laatukriteeri (nimi): Service Description
Laatukriteeri (painotus): 50
Hinta (painotus): 20

Hankintaviranomainen
Tunnistetiedot
Kansallinen rekisterinumero: 2725690-3
Muu hankintaviranomaisen tyyppi: State Owned Company
Yhteystiedot
Asiakirjojen URL-osoite: https://tarjouspalvelu.fi/businessfinland?id=467302&tpk=993da69b-29fe-496b-94dc-d004dd0089b2 🌏

Viite
Lisätietoja

The figure includes the estimated costs of service implementation, platform fee, EOR management fees as well as payroll services. Additionally, the estimated total amount includes consultancy services, technical alterations and integrations of the platform and the possibility of expanding the service to new Business Finland offices.

Täydentävät tiedot
Arvostelurunko
Nimi: Markkinaoikeus
Postiosoite: Radanrakentajantie 5
Postitoimipaikka: Helsinki
Postinumero: 00520
Maa: Suomi 🇫🇮
Puhelin: +358 295643300 📞
Sähköposti: markkinaoikeus@oikeus.fi 📧
Internetosoite: http://www.oikeus.fi/markkinaoikeus 🌏
Lähde: OJS 2023/S 181-566213 (2023-09-15)

Ilmoitus tehdystä sopimuksesta (2024-06-25)
Kohde
Hankinnan laajuus
Otsikko: Trade Center Management Administration Services and Platform
Viitenumero: 237/27/2022
Sopimustyyppi: Palvelut
Tuotteet/palvelut: Liike-elämän palvelut: laki, markkinointi, neuvonta, työhönotto, painatus ja turvallisuus 📦
Arvioitu arvo ilman arvonlisäveroa: 1 900 000 EUR 💰
Hankinnan kokonaisarvo (ilman arvonlisäveroa): 1 900 000 EUR 💰
Suorituspaikkaa koskevat rajoitukset: Missä tahansa
Kuvaus
Sisäinen tunniste: 743602
Hankinnan kuvaus:

Edistettävä sosiaalinen tavoite: Ihmisoikeuksia koskeva due diligence -velvoite maailmanlaajuisissa toimitusketjuissa
Innovaatiohankinnat: Hankitut urakat, tavarat tai palvelut ovat uusia tai huomattavia parannuksia verrattuna jo markkinoilla oleviin urakoihin, tavaroihin tai palveluihin.
Myöntämisperusteet
Hinta ✅
Hinta (painotus): 20
Laatukriteeri (nimi): Quality
Laatukriteeri (painotus): 20
10
50
Otsikko
Erän tunnistenumero: LOT-0000

Menettely
Toimenpiteen tyyppi
Avoin menettely ✅
Oikeusperusta: Direktiivi 2014/24/EU
Myöntämisperusteet
Painotustyyppi: Painotus (pisteinä, tarkka)

Sopimuksen tekeminen
Sopimus/erä myönnetään ✅
Erän tunnistenumero: LOT-0000
Sopimuksen numero: Trade Center Management
Sopimuksen tekopäivä: 2024-06-11 📅
Tietoa tarjouskilpailuista
EU:n ulkopuolisista maista tulevilta tarjoajilta saatujen tarjousten määrä: 2
Tarjouksen tunniste: tenderReference-3262374-743602
Osan tai osien ryhmän tunniste: LOT-0000
Alihankintaa koskevat tiedot
Sopimus tehdään todennäköisesti alihankintana ✅
Toimeksisaajan nimi ja osoite
Nimi: Deel Inc.
Kansallinen rekisterinumero: 61-1852855
Postiosoite: 425 1st Street, Unit 1502, San Francisco
Postinumero: CA 94105
Postitoimipaikka: 425
Maa: Yhdysvallat 🇺🇸
Sähköposti: guillaume.cogels@deel.com 📧
Puhelin: +32493553202 📞

Hankintaviranomainen
Nimi ja osoitteet
Nimi: Business Finland Oy
Kansallinen rekisterinumero: 2725690-3
Postiosoite: PB 358
Postinumero: 00181
Postitoimipaikka: Helsinki
Alue: Helsinki-Uusimaa 🏙️
Maa: Suomi 🇫🇮
Yhteyspiste: Business Finland
Sähköposti: kilpailutus@businessfinland.fi 📧
Puhelin: +358 295055000 📞
URL: https://www.businessfinland.fi/ 🌏
Hankintaviranomaisen tyyppi
Julkisoikeudellinen yhteisö
Päätoimi
Talous- ja rahoitusasiat

Täydentävät tiedot
Arvostelurunko
Kansallinen rekisterinumero: 3006157-6
Alue: Helsinki-Uusimaa 🏙️
URL: http://www.oikeus.fi/markkinaoikeus 🌏
Lähde: OJS 2024/S 124-382223 (2024-06-25)

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