Procurement of Data Extraction, Preparation and Automation Software

Lyhyt kuvaus

Procurement entity is looking for tenders of Data Extraction, Preparation and Automation Software. The software must be already commercially available.

The software shall contain at least following functionalities:

Data Extraction
Data extraction refers to a function in which information is retrieved and separated from a structured or unstructured data source.

Data Preparation
Data preparation refers to refining, enriching, combining, and organizing extracted data.

Automation
Automation refers to automatically triggered processes that utilize saved extraction and preparation rules.

Notices to tenderers:
• Data extraction and preparation functionalities must be in a single software solution. Automation may be separated
• The software processes confidential tax data, so the vendor must not have access to the data

The object of the procurement is described in more detail in the appendix "Requirements for Data Extraction, Preparation and Automation Software".

Menettelyn tärkeimmät piirteet

The Act on Public Procurement and Concession Contracts (1397/2016; ‘Procurement Act’) is applied to this procurement.

The procurement documents are available in English only.

The procuring entity has the right to partly or entirely suspend the procurement procedure for a real and legitimate reason (Procurement Act, 125 §).

The procuring entity has the right to not award the contract to any of the tenderers for a legitimate reason. If the procurement is appealed to the Market Court, the procuring entity may arrange the procurement on an interim basis if the nature of the procurement prevents its postponement for the duration of the Market Court proceedings (Procurement Act, 153 §).

The procuring entity will not reimburse drafting a tender and participating to the procurement procedure to the tenderers.

STAGES OF THE PROCUREMENT PROCEDURE:
1. Publishing the call for tenders
2. Replying to requests for more information
3. Receiving tenders
4. Opening the tenders after the deadline is passed
5. Verifying the suitability of tenderers [and issuing any exclusion decisions]
6. Verifying compliance of the tenders with the call for tenders [and issuing any rejection decisions]
7. Scoring and comparing tenders
8. Requesting and verifying any certificates and documents on the suitability of the tender winner
9. Drafting the procurement decision and informing
10. Period for requesting administrative and judicial review, standstill period
11. [Any administrative or judicial review process related to the procurement and other measures such as the interim arrangement of the procurement]
12. Finalising and signing the procurement contract
13. Entry into force of the contract
14. Activating the extension option, if one exists

The described process is an initial plan of the procuring entity on the stages of the procurement process and it is not binding on the entity.

If only tenders that are not compliant with the call for tenders are received or if the tenders cannot be accepted, the procuring entity may directly initiate a negotiated procedure without publishing a new public procurement notice.

In this case, all the tenderers that meet the set minimum requirements and whose tender in the previous procedure met the formal requirements for the tender will be invited to participate in the negotiated procedure.

The Finnish Tax Administration reserves the right laid down in 35 §, subsection 2 of the Procurement Act to compare preliminary tenders and select the contract supplier based on them without negotiation.