International Company Information Database

Lyhyt kuvaus

The Finnish Tax Administration is preparing a procurement of an online database of international company information, including a set of tools for analyzing the data. The solution shall include a global database for international companies and entities. Customer shall retrieve information, data and reports with common web-browsers (Chrome, Edge). The usage of the solution does not require installing any application software. The database must be a Software as a Service (SaaS).

The service is for 35 concurrent users. All departments of the Customer can use the products listed for different purposes ranging from anti money laundering and know your customer (AML/KYC), transfer pricing, audit, tax fraud and investigation.

The database must include financial and ownership data of at least 100 000 000 enterprises and detailed financial and ownership data of at least 10 000 000 enterprises on all continents. The database includes general financial and ownership information, such as name, address, company identifiers, turnover, net income and shareholders on at least 100 000 000 enterprises worldwide. The database includes detailed financial and ownership information on at least 10 000 000 enterprises worldwide.

The solution shall be available 24/7. Usability for an office time (Helsinki (UTC + 2:00) 08.00-16.00) is at least 99% and at least 96% out of office time. The solution includes a global database for international companies and entities including ownership and financial data.

The data must be up to date and updated frequently. It must have possibility to conduct and build precise single and mass searches. It must have MS Excel integration and possibility to export data into Excel.

The tool shall provide comparability analysis for Transfer Pricing purposes, including loans, royalties and commodities information. Also peer comparison (key figures compared to peer group's figures) are needed.

The offered price shall include all mandatory requirements, support and training by the supplier. Travel expenses shall not be paid separately.

The Contract shall remain in effect for four (4) years as a fixed-term contract after which the Contract will automatically remain in effect until further notice.

Menettelyn tärkeimmät piirteet

The Act on Public Procurement and Concession Contracts (1397/2016; ‘Procurement Act’) is applied to this procurement.

The procurement documents are available in English only.

The procuring entity has the right to partly or entirely suspend the procurement procedure for a real and legitimate reason (Procurement Act, section 125).

The procuring entity has the right to not award the contract to any of the tenderers for a legitimate reason. If the procurement is appealed to the Market Court, the procuring entity may arrange the procurement on an interim basis if the nature of the procurement prevents its postponement for the duration of the Market Court proceedings (Procurement Act, section 153).

The procuring entity will not reimburse drafting a tender and participating to the procurement procedure to the tenderers.

STAGES OF THE PROCUREMENT PROCEDURE:

1.Publishing the call for tenders
2.Replying to requests for more information
3.Receiving tenders
4. Opening the tenders after the deadline is passed.
5. Verifying the suitability of tenderers [and issuing any exclusion decisions]
6. Verifying compliance of the tenders with the call for tenders [and issuing any rejection decisions]
7.Scoring and comparing tenders
8. Requesting and verifying any certificates and documents on the suitability of the tender winner
9. Drafting the procurement decision and informing
10. Period for requesting administrative and judicial review, standstill period
11. [Any administrative or judicial review process related to the procurement and other measures such as the interim arrangement of the procurement]
12.Finalising and signing the procurement contract
13.Entry into force of the contract
14. Activating the extension option, if one exists

The described process is an initial plan of the procuring entity on the stages of the procurement process and it is not binding on the entity.

If only tenders that are not compliant with the call for tenders are received or if the tenders cannot be accepted, the procuring entity may directly initiate a negotiated procedure without publishing a new public procurement notice.

In this case, all the tenderers that meet the set minimum requirements and whose tender in the previous procedure met the formal requirements for the tender will be invited to participate in the negotiated procedure.

The Finnish Tax Administration reserves the right laid down in section 35, subsection 2 of the Procurement Act to compare preliminary tenders and select the contract supplier based on them without negotiation.