FINAVIA OYJ: Baggage Handling System for Arrival Baggage

Lyhyt kuvaus

The procurement concerns arrival baggage handling system for the extension of Helsinki Airport to be executed during the years 2019-2023. The approximated implementation period for the procurement is 2022-2023. The delivery includes designing, manufacturing, shipment, installation, training and start-up of the baggage handling system.

Lisätietoja

The contracting authority requires participants to return the non-disclosure undertaking signed and e-mailed to the e-mail set in the notice. The procurement documentation are available only against a duly filled-in and signed non-disclosure undertaking. The NDU form is available in Tarjouspalvelu for registered users. Upon receipt of the signed NDU, the contracting authority provides a link to a secure download location, from where the tenderer may download the entire material. Links will be provided from 8 February 2021 onward.

The contract award procedure is conducted through a negotiated procedure in compliance with the Finnish Act on Public Contracts and Concessions by contracting authorities in the Water, Energy, Transport and Postal Services Sector (1398/2016).

The procurement process is initially planned to proceed according to the following timetable (dates in dd.mm.), which the contracting authority reserves the right to amend:

15.2.: Deadline for questions regarding the invitation to participate via Supplier Portal;

17.2.: Answers given via Supplier Portal;

26.2.: Submissions deadline for request to participate;

5.3.: Selection of the candidates and invitations to negotiations;

8.3.-19.3.: First negotiations

— final Invitation to Tender by week 14/2021;

— questions regarding the final Invitation to Tender 16/2021;

— answers given via Supplier Portal 16/2021;

— submission deadline for Tender by week 17/2021;

— contract award notice 19/2021;

— contracts may be signed no earlier than 14 days after the date of contract award notice.

In this first phase of the procurement, candidates are invited to submit a request to participate in supplier portal.

The contracting authority will, after the selection of the candidates, send an invitation to the first negotiation meeting to the selected tenderers, together with an updated preliminary request to tender -documents (complementing information in this document and its annexes). The selected tenderers might be requested to fill out a written questionnaire before the negotiations.

In the first negotiation the tenderers are invited to provide feedback, comments and suggestions for possible improvement of the preliminary Invitation to Tender documentation. If necessary, the contracting authority may request clarification of the bidders' feedback, comments and suggestions either in writing (including e-mail) or in person. The contracting authority may invite the Tenderers to several rounds of negotiations, if deemed necessary by the contracting authority.

Tenderer-specific negotiations may be conducted by online call system (e.g. Skype, Teams or similar). However, the contracting authority reserves the right to change the time, place, manner of participation, and form of negotiations.

The negotiations shall be conducted in English. The procedure entails negotiations with the selected tenderers regarding e.g. the scope (such as content and specifications of the products to be procured and specifications of execution phase) of procurement, pricing and other terms and conditions of the procurement.

After completion of the negotiations, the contracting authority will draft a final Invitation to Tender and request all selected tenderers to submit their tenders, complying with the terms and conditions determined in the final Invitation to Tender.

The candidates are not entitled to charge the contracting authority for participating in negotiations or for responding to the invitation to participate or Invitation to Tender.