Finavia Corporation - Self-Service Bag Drop solution (SSBD)

Lyhyt kuvaus

The object of procurement is Self-Service Bag Drop solution to airport operational environment. Self-Service Bag Drop solution (SSBD) is part of the larger Passenger Processing System. The procurement includes devices, software, installation, support and maintenance, implementation project and project management as well as other background services related to the SSBD devices as further described in the procurement documentation. More detailed information about the object of procurement and the preliminary terms relating to the procurement are presented in the procurement documentation.

Lisätietoja

The contract award procedure is conducted through a negotiated procedure in compliance with the Finnish Act on Public Contracts and Concessions by Contracting Authorities in the Water, Energy, Transport and Postal Services Sector (1398/2016).

The procurement process is initially planned to proceed according to the following timetable deadlines (dates in dd.mm.), which the Contracting Authority reserves the right to amend:

6.3.2023 - Submitting questions concerning the procurement procedure, requirements and documentation

10.3.2023 - Answers to presented questions are published in the supplier portal

17.3.2023 - Submitting the application to participate

29.3.2023 - Possible on-site reference visits

31.3.2023 - Selected tender candidates are published

14.4.2023 - Submitting comments regarding the requirements and contract documentation

17.4.2023 - Negotiations start

12.5.2023 - Negotiations end

17.5.2023 - Final invitation to tender is published

31.5.2023 - Submitting questions concerning the final tender

5.6.2023 - Answers to presented questions are published in the supplier portal

19.6.2023 - Submitting the final tender

30.6.2023 - Procurement decision is published

14.7.2023 - Contract signing

The contract can be signed the earliest fourteen (14) days after the procurement decision.

The Contracting Authority reserves the right to change the schedule. The change in the schedule can be affected by e.g. higher than expected needs for clarifications.

In the first phase of the procurement Candidates are invited to submit their Application to Participate. All selected Candidates must meet the minimum requirements.

The Contracting Authority reserves the right to arrange on-site visits to given reference locations in order to inspect the given references. Candidate's contact person must be present during the on-site reference visit and available for assistance and consultation regarding the on-site visit arrangements. Contracting Authority shall not reimburse any costs to the candidates caused by the on-site visits or any other activity regarding the tendering process.

After the potential on-site visits and selection of the tender Candidates, the Contracting Authority will send an invitation to the first negotiation meeting to the selected Tenderers. Negotiation agenda and procedure shall be instructed in the Invitation to Negotiate.

Negotiations are organized in two phases:

Phase 1: Technical, including discussion regarding the technical requirements and demo presentations by the Tenderers

Phase 2: Commercial, including discussion regarding the commercial and contractual requirements

Before the Phase 1, Tenderers are invited to provide feedback, comments and suggestions regarding the client's technical requirements and technical documentation.

Before the Phase 2, Tenderers are invited to provide feedback, comments and suggestions regarding the client's commercial requirements and commercial documentation.

The Contracting Authority may invite the Tenderers to several rounds of meetings.

Tenderer-specific negotiations may be conducted by online call system (Teams or similar) or at the Contracting Authority's headquarters at Helsinki Airport, Finland.

However, the Contracting Authority reserves the right to change the time, place, manner of participation, and form of negotiations.

After completion of the negotiations, the Contracting Authority will draft a final Invitation to Tender and invite all selected Tenderers to submit their tenders,

complying with the terms and conditions determined in the final Invitation to Tender.

Candidates/Tenderers have the opportunity to ask questions at each stage of the Procurement. The Contracting Authority thrives to provide answers as soon as

possible after the deadline.

The procurement documents are available only in English.

Lyhyt kuvaus

Finavia aims to procure a world class SSBD system (hardware and SaaS services) to act as an independent 2nd step of the passenger self service process. Check-in is handled either entirely on the existing CUSS kiosk, or online. Travel documents (boarding pass and bagtag) are printed either at CUSS kiosks or fasttagging kiosks (currently in limited use), never on the SSBD. Self service passenger processes are widely used at Finavia and the amount is increasing. The amount of SSBD devices to be purchased is approximately 59 (non-binding estimate). The devices shall be procured by a product purchase agreement, where the chosen supplier shall sell and deliver the products to the Buyer in accordance with separate purchase orders. The new system will replace the current one entirely with phased rollouts, to be finished in Q2/2024.