Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects

Lyhyt kuvaus

Ministry for Foreign Affairs of Finland (hereinafter referred also as ‘MFA’, ‘Contracting Authority’ or ‘Customer’) request tenders for providing support, assessment, monitoring and evaluation service.
The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Contract/Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. The Framework Agreement will cover consultancy assignments in the following areas:
1) Support for the preparation of the Project Document, including ESIA;
2) Appraisals of project documents;
3) Procurement support and due diligence of the procurement process;
4) Monitoring project implementation; and
5) End of project evaluations.
In addition to the previous, the MFA may also assign other particular tasks to the framework consultants related to the support, assessment, monitoring and evaluation of concessional credit or PIF projects. Please refer to Annex 1 Service description for more detailed description of the object, purpose and content of the contract.
The maximum value of the contract is EUR 4 800 000 (VAT excluded).
The procurement is divided into three sections.
The tenderer may offer services for one or more of the following sectors:
1) Environmental Sector;
2) Infrastructure Sector; and
3) Social Services Sector.
Services offered for these sectors must also include services of development experts (consultants with expertise in economic, social and environmental issues, including human rights).
Variants are not acceptable.
Customer will select three (3) service providers to be included in each of the three sectors above to be in the Framework Agreement, and from which separate assignment will be ordered. The functioning of the framework agreement is described in the sectors.
The contract period is 4 years. The contract period starts from the signing of the contract. The contract will be awarded through an open procedure. The contract concerns a service procurement exceeding EU threshold.
The procurement will take place in compliance with the Act on Public Contracts (1397/2016).
Any Tenderer may bid independently or use sub-contractors. Group of Tenderers may also form a consortium. In such a case, all members of consortium are juridically and economically responsible for the services and all members must fill in the ESPD form. In case of a consortium, one member shall be nominated as the Lead Company coordinating the tender and representing the Consortium in contractual terms.
In the event that none of the tenders received meet the requirements of the Invitation to Tender as intended by the Customer, or in the event that the conditions during the competitive bidding process change so that the customer will be unable to make use of the results of the bidding, the customer may wholly or partially interrupt the procurement procedure.
No compensation will be payable to tenderers for preparing a tender, presenting it or otherwise taking part in the procedure. The tender documents are available in English language excluding the security documents that are available in Finnish language. Should the tenderer wish to obtain the tender documents in another language, they shall themselves arrange for their translation and bear the costs thus incurred.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Environmental Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— Price (25-50 %),
— Quality of offered personnel (25-50 %),
— Quality of project plan (0-50 %),
— Quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Environmental Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2. The same principle applies if multiple Service Providers are using same consultant / expert. See further details Annex 3A Draft Framework Agreement Corrected.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— price (25-50 %),
— quality of offered personnel (25-50 %),
— quality of project plan (0-50 %),
— quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Infrastructure Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— price (25-50 %),
— quality of offered personnel (25-50 %),
— quality of project plan (0-50 %),
— quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Infrastructure Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2. The same principle applies if multiple Service Providers are using same consultant / expert. See further details Annex 3A Draft Framework Agreement Corrected.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— price (25-50 %),
— quality of offered personnel (25-50 %),
— quality of project plan (0-50 %),
— quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Social Services Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— price (25-50 %),
— Quality of offered personnel (25-50 %),
— quality of project plan (0-50 %),
— quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Teksti

The object is to have a Framework Agreement for Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility (PIF) and Concessional Credit Projects Financed by the Ministry for Foreign Affairs (MFA) of Finland. The purpose of the Framework Agreement is to offer consultancy services for the MFA to support the implementation of the PIF and Concessional Credit Projects. See further details Annex 1 Service Description.
Customer will select three (3) Service Providers for assignments in the Social Services Sector. Service Providers will be ranked in order 1-3 due using the criteria set in this Invitation to Tender. The Customer will select the Service Provider for individual assignments in the order they are listed (first Company 1, then 2 and the 3). An assignment is always initiated by the Customer, either by e-mail or written letter.
If the Service Provider is able to fulfill the Customer's request for service, the Service Provider will deliver the following according to the deadline defined in the Customer's request:
— offered consultants,
— time of delivery (to which the service provider commits to),
— (if the Customer specifically asks) a work plan,
— price/estimation of price (according to the daily prices specified in Price Annex 2),
— expenses (for instance an estimate of travel expenses).
Based on the Service Provider's written response, the Customer will make an award decision and a written assignment. All orders are done in writing.
The same request will be sent to the 2nd Service Provider in the following circumstances:
— if no acceptance of the request of the service is received within deadline,
— if Customer has rejected the proposed work plan,
— if the Service Provider's acceptance of the request for service is rejected due to the failure to comply with the Framework agreement; or
— if the Service Provider declares prior to the deadline as being unable to carry out the assignment.
The same request will be sent to the 3rd Service Provider, if any of the circumstances specified above occur with the Services Provider ranked as No 2 as well.
Further it should be noted that the same Service Provider cannot provide support towards preparing a project document and appraising that document. As such, the service request will be made to the first eligible Service Provider. For example, if Company 1 has provided support in preparing a project document, the service request for the appraisal will be first sent to Company 2. The same principle applies if multiple Service Providers are using same consultant/expert. See further details Annex 3A Draft Framework Agreement Corrected.
In case the Customer requires a service:
— that has not been specified in relation to any of the sectors of the original competitive tendering procedure (Environmental, Infrastructure, Social Services), but is still inside the scope of Support, Assessment, Monitoring and Evaluation of Public Sector Investment Facility,
— estimated workload (taking into account the timetable) is too great for six people; or
— none of the Service Providers can be accepted to fulfill the request for service.
The Customer will send an invitation to tender to all selected Service Providers and will thus organize a ‘mini-competition’ to which only the service providers selected to the Framework Agreement are able to submit tenders.
The selection in mini-competition will be based on best price-quality tender. The tenders will be assessed on the basis of one or more of the following criteria:
— price (25-50 %),
— quality of offered personnel (25-50 %),
— quality of project plan (0-50 %),
— quality of working methods (0-50 %).
See further details Annex 3A Framework Agreement.

Following amendments has been made to the ITT.
II.2.4) Description of the procurement, Lot no 1, 2 and 3:
A sentence: ‘The same principle applies if multiple Service Providers are using same consultant/expert. See further details Annex 3A Draft Framework Agreement CORRECTED’. has been added.
General criteria/Information: Development Experts:
A clarification ‘since 2010’ has been added to the following minimum criteria:
1) At least one of the Development Experts must have proven work experience in economic and social policy analysis since 2010. Please provide details of experience in the CV Form.
2) At least one of the Development Experts must have proven work experience in environmental impact assessments since 2010. Please provide details of experience in the CV Form.
3) At least one of the Development Experts must have proven work experience in human rights impact assessments since 2010. Please provide details of experience in the CV Form.
Attachments and links:
— A new annex has been added: ‘Annex 8: Questions and final answers’. The annex contains answers to all questions the contracting authority received from the tenderers regarding this invitation to tender. The answers form an integral part of the invitation to tender so tenderers are noted to carefully read the answers and take them into account when submitting tenders.
Annex 3A: Framework Agreement model:
The contracting authority has corrected the section 5 ‘Framework Agreement’ of the agreement. All changes to the original are marked red. For more details see Annex 3A Draft Framework Agreement Corrected.
Annex 4: Consultants, evaluation form:
For all experts a correction has been made regarding the ending date of references. The word ‘no later than’ has been corrected into form ‘not before 29 June 2010’. See Annex 4 Consultants, evaluation form Corrected for more details. All changes to the original are marked red.